Intellis A/S Privacy Policy

Introduction

At Intellis A/S (“Intellis”, “we”, “us” or “our”), we are committed to safeguarding the privacy of individuals and handling personal data responsibly and in full compliance with Danish law, the EU General Data Protection Regulation (GDPR), and relevant international data protection standards. This Privacy Policy outlines how we collect, use, disclose and protect personal data across our websites, services, events and platforms.

Personal data means any information relating to an identified or identifiable person, including but not limited to name, title, email address, IP address, device ID, contact details and behavioural or usage data.

Purposes of Processing and Categories of Personal Data

We process personal data for the following purposes:

Business Operations:

• Names, contact details, titles, IP addresses and communications from employees or consultants of our partners, customers and suppliers.
• Used for managing contracts, issuing invoices, administering services, legal notices and providing partner or customer support.

Product Use & Services:

• Email, login credentials, usage statistics, device identifiers, feedback, and support requests.
• Required for service delivery, technical support, license management, and product development.

Website Usage:

• IP address, browser type, visited pages, user interaction data and time spent.
• Used to analyse, secure, personalise and improve our website.

Research & Development:

• Feedback and usage data from surveys, usability testing, beta tests and other studies.
• Helps us develop and optimise current and future offerings.

Marketing & Newsletters:

• Name, title, email address, and company affiliation.
• Collected based on consent to send updates, promotional content, invitations and event information.
• Engagement data (e.g. opens, clicks) is processed using tracking pixels for personalisation.

Portals & Accounts:

• Names, email, login credentials and associated company info.
• Ensures secure access and identity verification.

Events:

• Contact details for coordination, logistics, satisfaction surveys, and event follow-up.
• Images or recordings may be used for internal and public promotional purposes with consent.

Customer Support & Contact Forms:

• Submitted information (name, email, company, message content).
• Used to provide support and maintain quality service logs.

Surveillance:

• Camera footage from Intellis offices or premises.
• Ensures safety, prevents unauthorised access, and assists with incident investigations.

Compliance & Legal:

• Legal entity and representative details as required by laws on export, tax, anti-corruption and data protection.

Recruitment:

• CV, references, contact details and skills when applying via our website.
• For more details, please refer to our Recruitment Privacy Notice.

Sources of Personal Data

We may obtain data through:

• Direct interactions (e.g. website forms, event sign-ups, account creation)
• Third-party sources (e.g. partners, public authorities, service providers)
• Automated technologies (e.g. cookies, log files, tracking pixels)
• Public sources (e.g. LinkedIn, industry directories, company websites)

Legal Basis for Processing

We rely on one or more of the following legal bases:

• Consent (e.g. for marketing, photos, interviews)
• Contract performance (e.g. account management, service delivery)
• Legal obligations (e.g. financial and data protection regulations)
• Legitimate interests (e.g. support requests, website analytics, partner relations)

Sharing and International Transfers

We may share personal data with:

• Public authorities (e.g. legal compliance)
• Affiliated entities within Intellis
• Authorised partners and resellers
• Service providers acting as data processors (e.g. hosting, CRM, analytics)

Some data may be transferred outside the EU/EEA. In these cases, we ensure appropriate safeguards such as:

• EU Standard Contractual Clauses

• EU-U.S. Data Privacy Framework (where applicable)

For more details, contact: info@intellis.com

Data Retention

We retain personal data only as long as necessary. Examples:

• Business records: Up to 5–10 years, based on accounting law
• Marketing data: Until consent is withdrawn
• Event data: Up to 5 years
• Support logs: Based on relevance and need
• Surveillance footage: Typically 30 days unless required longer
• Job applications: As defined in the specific privacy notice

Your Rights

Under GDPR and applicable law, you have rights to:

• Access your personal data
• Rectify inaccurate or outdated information
• Erasure (“right to be forgotten”) in certain cases
• Restrict or object to processing
• Data portability

You may exercise your rights by contacting info@intellis.com

Cookies and Tracking Technologies

We use cookies and similar tools to:

• Operate and secure our site (essential cookies)
• Analyse traffic and usage (performance cookies)
• Enable personalisation (functional cookies)
• Deliver relevant advertising (targeting cookies)

For full details, please see our Cookie Policy.

Security Measures

We apply technical and organisational measures to secure data:

• Access controls and encryption
• Secure servers and backup systems
• Regular security audits and staff training
• Incident response and breach notification procedures

Whistleblower Scheme

Our whistleblower scheme enables secure reporting of misconduct. Relevant data is:

• Limited to what is necessary
• Handled confidentially
• Accessible only to authorised investigators
• Retained only for the duration of the investigation and in accordance with law

Legal basis: Article 8 of the EU Directive and the Danish Whistleblower Act.

Children’s Privacy

Our services are not directed at individuals under the age of 16. We do not knowingly collect data from minors.

Contact Us

Intellis A/S
Company Registration No.: DK-42437093
Ørestads Boulevard 108 2300 København S
Email: info@intellis.com

For complaints, you may contact the Danish Data Protection Agency (Datatilsynet):

Carl Jacobsens Vej 35, 2500 Valby, Denmark
Phone: +45 33 19 32 00
Website: www.datatilsynet.dk

We encourage you to check this Privacy Policy periodically for updates. Material changes will be clearly communicated on our Sites.

Last updated: August 2025