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Why buy new when the basements are already full of usable furniture? In Kolding Municipality, the idea emerged to put surplus furniture back into circulation and make visible everything that was hidden away. In schools, offices, and institutions, perfectly usable furniture was piling up without being reused, while at the same time new pieces were being purchased. That was expensive, and it cost both materials and CO₂ emissions.

The task was to create a solution that united systems and people, making reuse a natural part of everyday life. The goal was clear: save money, reduce waste and CO₂ emissions, and strengthen a culture where employees think reuse before new purchases. At the same time, the impact had to be documented, which required oversight, data, and central coordination instead of scattered ad hoc efforts.

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Socio-economic gain

Read how Kolding Municipality and Huset Venture have created a circular collaboration that is a pure win-win for all parties.

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Press Release

Savings in the millions

The furniture warehouse generates annual savings of two million kroner. That is far more than originally budgeted and proves that sustainability does not need to mean higher costs, quite the opposite.

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The municipality’s answer was a large, central furniture warehouse with a clear structure and a social purpose. The warehouse is run by the social enterprise Huset Venture Kolding, which has a small, dedicated team in flexible jobs handling the daily operations. Manager Ditte Rødvig and colleague Simon Niemann receive, register, and sort all incoming furniture. Each piece is photographed, given a product number, and uploaded into the municipality’s procurement system, Tellis®. This way, all departments can see the selection and order used furniture with just a few clicks.

This is job training for people who’ve been in the system for six years or more. Already, three have moved on into regular jobs, that’s super exciting.

– Ditte Rødvig, manager of Kolding Municipality’s Furniture Warehouse

Operations are deliberately built on a strong team rather than one person. As Ditte puts it: “We complement each other really well. It works best when there are two of us.” The team also fixes minor damages. “A bit of paint is often enough for people to think, this looks great,” she explains. The warehouse is staffed primarily by flexible job employees and interns, and with clear criteria they ensure that only furniture with genuine reuse potential is accepted. “There are items we don’t take in. The cheap laminate tables fall apart just from moving them,” Simon Niemann notes. The principle is simple: don’t drown in things that can’t be reused.

Tellis® at the core
All used furniture must go through the furniture warehouse and be “sold” via Tellis® for DKK 0. Departments may not give away or advertise furniture themselves. This provides a complete overview of orders and flows.

The financing model is clever. Each department has had 5% cut from its furniture budget, which funds the warehouse operations. In return, they can collect furniture from the warehouse free of charge. “Used furniture must go through the warehouse. Departments aren’t allowed to advertise on their own,” stresses Ina Hviid, head of procurement. She also highlights registration: “I’m a bit obsessive about ensuring everything gets registered, because that’s the only way we can run proper statistics.”

Interior of Kolding Municipality’s furniture warehouse with shelves of reused office furniture.
Surplus furniture in storage for the benefit of Kolding Municipality and the environment.

With data exports and a built-in CO₂ module, the municipality can easily calculate climate impact. For each piece of furniture, the avoided new purchase is estimated and converted into CO₂ savings. The model is simple and delivers concrete numbers that make it easy to document sustainability to both politicians and users.

Kolding Municipality’s furniture warehouse delivers clear benefits. It saves money. It reduces the climate footprint. And it gives people new opportunities in everyday life.

Key figures at a glance

Reuse has become the first choice instead of new purchases. Employees go to the warehouse before the catalogue, and the process feels smooth and manageable. Ditte Rødvig sums it up perfectly: “The scheme has become so well-functioning that it saves money, reduces CO₂, and changes the culture among users.”

At the same time, there is a human side. The warehouse team builds skills and confidence, and several have already moved into permanent jobs.

The numbers support the experience. In 2024, around 2,500 pieces of furniture were reused. This equalled avoided purchases worth DKK 2.7 million and savings of roughly 120 tons of CO₂. The trend continued into 2025. In the first five months, another 1,050 items were circulated, saving around 43 tons of CO₂.

Expectations haven’t just been met, they’ve been exceeded. Initiator Frank Ravn explains: “When we first opened, I thought if we could reach annual savings of DKK 500,000, that would be impressive. Now the figures show we’re saving two million a year.”

The overall picture is clear: the scheme is an economic and environmental success that also carries social responsibility. Kolding stands as a concrete example that sustainability, human value, and solid management can go hand in hand in a municipal setting. Several other municipalities have already visited to learn from the model, and Nordfyns Municipality has adopted the idea in its own organisation.


Rudersdal Municipality faced a demanding task: modernising its procurement process to match ambitious goals for sustainability, efficiency and digitalisation. With an annual procurement budget of roughly DKK 1.4 billion, every dime had to be spent wisely and in line with the municipality’s values.

Their existing procurement setup relied heavily on fragmented systems and manual processes, which made it difficult to maintain a clear overview or manage contracts effectively. On top of that, the municipality aimed to embed sustainability criteria directly into the procurement flow to support its climate action plan and cut CO₂ emissions from purchasing.

The system is well thought through and built with a real understanding of our needs. We expect Intellis to support the development of procurement across the municipality, so that decentralised users spend as little time as possible on purchasing, and we gain better control of our contracts.

– Kamilla Stark Kønsmann, Head of Procurement, Rudersdal Municipality
A herd of deer grazing peacefully in front of the Hermitage Hunting Lodge surrounded by lush greenery in Dyrehaven, Klampenborg, Denmark.
The Hermitage Lodge in Dyrehaven

To meet these challenges, Rudersdal Municipality chose to implement Intellis’ e-Procurement platform, Tellis®. The solution was tailored to their specific requirements and integrated with their existing systems, ensuring a smooth and cohesive rollout.

A key element in the setup was the built-in segmentation tool, which allowed the municipality to align contract management with its own model. This delivered a clear overview of all supplier agreements and ensured contracts were managed efficiently throughout their lifecycle.

Sustainability was not an afterthought, it became a core part of the process. Tellis® made it easier for the municipality to identify and prioritise suppliers that met their environmental standards, directly supporting their goal of reducing procurement-related CO₂ emissions.

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Customer

Rudersdal Municipality

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Location

Holte, Denmark

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Kamilla Stark Lønsmann, Head of Procurement, Rudersdal Municipality, says: “The main reason we chose Intellis was the contract management functionality and the segmentation tool, which we could adapt to our own model. The system is well thought through and fits our needs. We expect Intellis to support our procurement development, reduce time spent on purchasing for decentralised users and improve how we manage our contracts. We also expect Intellis to keep up with technological progress, so we can benefit from it in our work.”

Since implementing Tellis®, Rudersdal Municipality has seen tangible improvements in its procurement operations. Employees now spend less time on administrative tasks and have better tools to make informed decisions. The increased transparency and control haven’t just improved efficiency, they’ve strengthened the municipality’s ability to meet its climate targets.

Exterior view of Rudersdal Kommune building on a sunny day, with parked cars and trees casting shadows across a well-maintained lawn.
Rudersdal Town Hall in Holte

Billund Municipality was facing the need to modernise its procurement and contract management systems. They weren’t just looking for a platform that ticked the technical boxes. It had to be intuitive, easy to use, and capable of supporting high compliance across departments.

Billund Municipality chose Tellis® as our new e-procurement and contract management system because it offers the functionality we need and the visual expression we expect from a modern platform.

– Jacob Saxeskov, Head of Procurement, Billund Municipality
The town hall in Grindsted

Following a thorough tender process, Billund Municipality selected Tellis® as its new e-procurement and contract management platform. The decision was based on the system’s ability to pair advanced functionality with a sleek and user friendly design. Tellis® was implemented to improve the municipality’s digital workflows and create better visibility across agreements and supplier contracts.

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Customer

Billund Municipality

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Location

Grindsted, Denmark

Since implementing Tellis®, Billund has seen a smoother and more manageable procurement process. The platform’s intuitive structure made onboarding straightforward, leading to stronger compliance and tighter contract control. The four-year agreement marks a key milestone in the municipality’s ongoing effort to digitise and enhance its procurement operations.


Næstved municipality needed to modernise and streamline the way they managed procurement. The goal was clear: a digital system that could provide a better overview, improve contract compliance and make things easier for employees. Simplicity was key. The platform had to work for everyone, regardless of digital skills, and without demanding lengthy onboarding or training courses.

We chose Tellis® because the system is extremely user-friendly and easy to roll out to end users. Its functionality lets us optimise procurement without requiring extensive training, which has been a major advantage.

– Sanela Brutulovic, member of Næstved Municipality’s procurement team

The municipality opted for Tellis®, Intellis’ e-procurement system, as the backbone of their updated purchasing setup. It stood out thanks to its usability, flexibility and ability to support the complexity of public sector procurement without compromising on day-to-day ease of use. Tellis® helped the municipality implement smoother workflows, better coordination between departments and greater value from existing supplier agreements. Rollout was carefully planned to avoid disruption to daily operations, crucial in a busy organisation with many touchpoints.

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Customer

Næstved Municipality

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Location

Næstved, Denmark

Tellis® has also given the municipality a much better overview across departments and suppliers. Compliance is stronger, follow-up is easier, and the whole process is more transparent. The rollout was smooth and fast, thanks to the system’s intuitive interface and a structured onboarding process.

Næstved’s journey with Tellis® is a great example of how a digital procurement system can create real change, not just for the procurement team, but across the entire organisation.

Historic Herlufsholm School in Næstved Municipality, Denmark, surrounded by autumn trees under a partly cloudy sky
Herlufsholm school in Næstved, Denmark

Glostrup Municipality faced growing pressure to simplify and modernise its approach to public procurement. The existing setup was weighed down by manual workflows, inconsistent processes and a lack of visibility across contracts and suppliers. The procurement team needed a solution that could bring everything together in one place, improve compliance and make life easier for users throughout the organisation.

It also had to work for both central procurement specialists and the many decentralised users across departments. The new system had to be intuitive enough to use without extensive training and flexible enough to evolve alongside the municipality’s changing needs.

Tellis® has proved to be a highly user friendly system that integrates smoothly into our daily workflows. We look forward to using it to streamline procurement and strengthen our processes.

– Procurement Team, Glostrup Municipality
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Customer

Glostrup Municipality

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Location

Glostrup, Denmark

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With Tellis®, Glostrup Municipality now has a procurement platform that combines structure with flexibility. The solution was rolled out with a clear focus on simplicity, relevance and automation of core tasks. It was configured to show users only approved and up to date products and services, reducing errors and supporting compliance with framework agreements.

One of the key features is catalogue management and PunchOut integration, allowing employees to shop directly from supplier webshops. Products, pricing and shopping carts are synced automatically with Tellis®, ensuring full traceability without compromising the user experience.

The system supports decentralised purchasing while keeping procurement teams in control via dashboards and reporting tools that offer clear insight into spending and opportunities for optimisation.

Working closely with Glostrup, Intellis tailored the platform to fit the municipality’s structure and workflows. A smooth onboarding process and intuitive design made it possible to implement the solution quickly and without disruption.

With Tellis®, Glostrup has gained a solution that not only improves procurement but also strengthens collaboration across departments. Users now experience a smoother day to day workflow where the system helps guide them, rather than getting in the way. At the same time, leadership has gained better insight into procurement data and can follow up with accurate KPIs.

Improved compliance means the municipality is better protected against incorrect purchases and unintentional breaches of contract. The platform also enables more strategic and sustainable purchasing by making it easier to choose approved suppliers and products.

Choosing Tellis® has given Glostrup Municipality a solid foundation for smarter procurement. And with Intellis as a long term partner, the municipality benefits from continuous platform development and new features that support its strategy today, and in the future.


Fredensborg municipality has long taken a structured approach to contract management. So when it came time to find a new digital solution, segmentation was naturally placed at the centre. The goal was clear: build a complete overview and fully digitise the manual workflows that still lingered.

Entrance to Fredensborg Municipality Town Hall with granite sign and glass canopy
Main entrance to Fredensborg Town Hall

The municipality needed a single system that could handle both structure and scale. They were looking for a digital flow to simplify contract handling, make information easier to locate and share, and support proactive follow-up.

Crucially, the system had to accommodate different contract types and varying levels of responsibility across departments. Their segmentation model was central to this and required a solution that could adapt to that logic, not the other way around.

It also had to be accessible for both central and decentralised buyers without the need for long training programmes or technical skills.

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Customer

Fredensborg Municipality

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Location

Kokkedal, Denmark

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Tellis® gives Fredensborg a contract management platform built with their principles in mind. The entire contract overview is now fully digital, and all documents can be accessed, shared and updated securely and efficiently.

We’re really looking forward to putting the new system into action. What we needed was a solution that supports Fredensborg’s contract management concept and segmentation model, and we’re confident that’s exactly what Intellis has delivered.

– Jennifer Brethvad, Head of Procurement, Fredensborg Municipality

he platform also supports automated task allocation, allowing different roles and levels of the organisation to work on what makes sense for them. This saves time and ensures that deadlines and follow ups don’t slip through the cracks.

“We know the people behind Intellis and have no doubt that the solution they’re delivering is aligned with what Fredensborg wants to power up,” says Jennifer Brethvad. She also highlights the value of new features, better search tools and an overall boost to procurement efficiency.

Segmentering er nu fuldt integreret i den digitale kontraktstyring. Tidligere manuelle arbejdsgange bliver sat i system, og alle kontrakter er tilgængelige ét sted. Det giver overblik, mindsker fejl og gør det langt nemmere at arbejde strategisk med kommunens indkøb.


Ishøj Municipality has been working hard to get eprocurement up and running across the organisation. Making that shift involves more than just changing processes. It’s also a cultural shift. And just as importantly, it requires a system that people can quickly get the hang of and actually see the point of using.

What stood out in this case was how well things can work in smaller departments, as long as there’s a solid collaboration, regular checkins and a clear initial alignment of expectations. Søren really gave it everything he had on this project.

– Anna, Project Manager, Intellis

The experience in Ishøj clearly shows that every department, no matter the size, can benefit from using Tellis®. The key is to tailor the implementation to suit the organisation’s specific needs and the resources available.

Evening view of Ishøj Shopping Centre with illuminated hotel and Bilka signs, vibrant red lighting, and bicycle parking area in the foreground.
Ishøj Bycenter, Ishøj Municipality

Tellis® was praised for its user friendly interface and intuitive design. The purchasing module, in particular, was a hit with both the procurement team and end users. Features like favourites, baskets and shareable lists made a real difference. The ability to share across teams was an instant favourite.

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Customer

Ishøj Municipality

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Location

Ishøj, Denmark

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In May 2024, Ishøj Municipality wrapped up their Tellis® implementation, with project manager Anna and procurement consultant Søren Roslef ticking off the final box in the process.

The project took a little longer than average due to the size of the procurement department, but that didn’t take away from the experience. If anything, both parties described the implementation as a success. Well executed, collaborative and thorough from start to finish.

One of our most important tasks is to understand our customers’ needs and align expectations before we start any implementation. That way, we can tailor the process to each organisation.

– Marie Andersen, CPO, Intellis

Jane Henriksen, Chief Financial Officer at Ringkøbing-Skjern Municipality, made her expectations clear: she wanted a solution that made it easy for users to find the right products without getting stuck in outdated interfaces or confusing structures. The old platform had reached the end of its useful life and no longer matched the municipality’s ambitions around digital maturity and sustainability.

We need users at the other end to be able to find and buy the right things easily and without hassle. That’s where I think Tellis® really hit the mark

– Jane Henriksen, CFO, Ringkøbing-Skjern Municipality

Trust in Intellis also played a major role. The team’s experience with public procurement and knowledge of the municipality’s workflows made the transition smoother and more reassuring.

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Customer

Ringkøbing-Skjern Municipality

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Location

Ringkøbing, Denmark

With Tellis®, the municipality gained access to a new generation of e-procurement. The system is intuitive, fast and designed to help users get to the right product, even when their search terms don’t quite match. As Britta Nørgaard, procurement consultant, put it:

“Around here we call it ‘stanniol’, but in Copenhagen they call it ‘aluminium foil’. Most of our users didn’t know that. But the search engine still helped them find the right item.”

Sustainability is built into every part of the platform, from registration to reporting. This allows the municipality to put its green goals into practice and makes it easier for both leadership and staff to make responsible choices.

And perhaps most importantly: working with Intellis isn’t a slow, bureaucratic process. It’s agile, responsive and focused on finding the right solution.

Aerial view of the coastline in Ringkøbing-Skjern Municipality with white sand dunes, grassy cliffs and the North Sea
The wild beauty of Ringkøbing-Skjern’s North Sea coastline.

Today, Ringkøbing-Skjern has a modern platform that makes procurement simpler, more efficient and far more sustainable. Trust in the system has grown. Users encounter less friction. And the organisation now has a digital tool that supports both its day-to-day operations and its long term ambitions.


Vejen’s procurement landscape was previously shaped by manual workflows, scattered systems and disconnected tools. With hundreds of users spread across the organisation, it became clear that a more unified and digital approach was needed.

At the same time, the municipality required a solution that could integrate smoothly with existing systems, especially the financial system ØS Prisme, and support every step from ordering and accounting to receiving goods and processing payments.

The need for better visibility into contracts, purchases and supplier relationships was growing. But the solution couldn’t add complexity for the users, quite the opposite.

High performance is great. But ultimately, it’s about user satisfaction, clarity and intuitive processes. That’s what we have today, and what we’re set to strengthen even further with Tellis® in 2023.

– Martin Larsen, Team Coordinator, Vejen Municipality

Ease of use was non-negotiable. So was the ability to monitor sustainability and compliance, two areas that now play a bigger role in the municipality’s overall strategy.

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Customer

Vejen Municipality

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Location

Vejen, Denmark

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Intellis delivered exactly what Vejen was looking for. The Tellis® platform offers a comprehensive digital flow for e-procurement and contract management, gathering all core functionality in one place.

For Vejen, this meant seamless integration, both with their current Prisme 2009 setup and the future upgrade to Prisme 365. Data moves freely between systems, with no need for double entry.

The platform was configured with dedicated modules for contract management, catalogue control and segmented purchasing access. This allows the municipality to tailor procurement efforts while ensuring users only see the products and suppliers relevant to them.

Sustainability was also built in from the start. The system highlights greener choices in a clear and practical way, encouraging climate conscious decisions without the need for lectures or friction.

Artistic iron gate by Bjørn Nørgaard at Vejen Art Museum with red brick building in the background
Bjørn Nørgaard’s sculptural gateway at Vejen Art Museum

Vejen Municipality now has a clearer overview of procurement and contract processes than ever before. Tasks that used to be fragmented and time consuming are now handled through a single, streamlined platform that works across departments and roles.

With the segmentation module, the municipality can focus procurement efforts where they matter most, using resources more strategically. Sustainability data is now measurable and visible, and the entire organisation is beginning to see the value in making greener choices.

On top of that, communication around procurement has become more structured. Users know where to go and how to ask questions, which has led to smoother collaboration and stronger decision making.


The goal was crystal clear: reduce physical purchases, cut down on manual invoices and significantly increase digital transactions. At the same time, the municipality wanted to embed sustainability directly into contract management – making it visible which contracts support which UN Sustainable Development Goals. Their previous system simply couldn’t deliver the level of insight and control the procurement team needed.

The fact that risk assessments and sustainability are built into contracts is crucial. We need to know which agreements align with which global goals. That was a key reason we were drawn to Intellis’ contract management solution.

– Lars Dyreborg-Gunslev, Head of Procurement, Høje-Taastrup Municipality

The challenge also centred on data. To gain real transparency and improve follow-up across procurement activities, the municipality needed stronger integration between contract management, e-procurement and their finance system.

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Customer

Høje-Taastrup Municipality

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Location

Taastrup, Denmark

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Tellis® stood out as a different kind of system, one designed to serve as the backbone of a unified public procurement structure. With its built-in sustainability module and risk tracking features, Høje-Taastrup can now document exactly how its contracts contribute to the UN goals and identify where extra attention is needed.

But Tellis® isn’t just another tool you log into. It’s a living part of the daily workflow. It simplifies digital purchasing, distributes responsibilities across the organisation and automates follow-ups. The result is a user friendly platform that enables clear action, easy documentation and solid cross-functional analysis. And thanks to Intellis’ open development approach, the system continues to evolve in step with the municipality’s needs.

Intellis has a much more progressive view of how solutions should be developed. What we’ve seen in Tellis® is extremely strong – and it really feels like we’ve taken a step up.

– Jan Hansen, Procurement Consultant, Høje-Taastrup Municipality

Today, Høje-Taastrup is working with a solution that does more than just manage contracts. It delivers insight, direction and coherence. End users and procurement professionals alike feel the difference in usability, and that translates into measurable impact. Data flows more freely, decisions are made faster, and sustainability is no longer an afterthought, it’s fully integrated throughout the entire contract lifecycle.