Intellis A/S Recruitment Privacy Policy

Introduction

This Recruitment Privacy Policy outlines how Intellis A/S (“Intellis”, “we”, “us” or “our”) processes personal data during the recruitment process. We are committed to protecting your personal data in compliance with the General Data Protection Regulation (GDPR), Danish data protection law, and applicable international standards.
This policy applies to all applicants who apply for a job, internship, or freelance engagement at Intellis via our website, third-party platforms, recruitment agencies, or direct contact.

What Personal Data We Collect

We collect and process the following categories of personal data:

• Identification and contact data: Name, email, phone number, address
• Application materials: CV/resume, cover letter, references, work samples
• Professional data: Qualifications, education history, previous employment, certifications
• Assessment data: Results from tests, interview notes, personality assessments (if applicable)
• Sensitive data: Only where strictly necessary and permitted by law (e.g. health-related accommodations or background checks with your consent)
• Communication: Email exchanges, phone interview notes, and correspondence

We may also collect data from public professional sources (e.g. LinkedIn) or recruitment agencies.

Purpose of Processing

Your personal data is processed for the following purposes:

• Managing the recruitment process and assessing your qualifications
• Communicating with you throughout the application process
• Conducting interviews, assessments and reference checks
• Ensuring legal compliance with employment and non-discrimination laws
• Preparing for a potential employment contract

Legal Basis for Processing

We rely on the following legal bases:

• GDPR Article 6(1)(b): Processing necessary to evaluate your application and take steps prior to entering into a contract
• GDPR Article 6(1)(c): Processing to comply with legal obligations (e.g. anti-discrimination laws)
• GDPR Article 6(1)(f): Legitimate interests, e.g. maintaining records, improving our hiring process
• GDPR Article 6(1)(a): Your explicit consent, when required (e.g. to retain your CV for future openings)

Data Sharing and Transfers

Your data may be shared with:

• Internal HR personnel and relevant hiring managers
• Recruitment software providers (data processors)
• Background check providers (only with consent)
• Public authorities, if required by law

We may transfer data outside the EU/EEA, in which case we ensure appropriate safeguards, such as:

• Standard Contractual Clauses (SCCs)
• Transfers to countries with an adequacy decision by the European Commission

Data Retention

• If your application is successful, your data will be transferred to your employee file.
• If your application is unsuccessful, we retain your data for up to 6 months unless you provide explicit consent for a longer retention period for future job opportunities.

Your Rights

You have the right to:

• Request access to your personal data
• Correct or update inaccurate data
• Request deletion of your data (where applicable)
• Object to processing
• Restrict processing or withdraw your consent

To exercise these rights, contact us at: info@intellis.com

Contact Us

Intellis A/S
Company Registration No.: DK-42437093
Ørestads Boulevard 108 2300 København S
Email: info@intellis.com

For complaints, you may contact the Danish Data Protection Agency (Datatilsynet):

Carl Jacobsens Vej 35, 2500 Valby, Denmark
Phone: +45 33 19 32 00
Website: www.datatilsynet.dk
We encourage you to revisit this policy periodically, as it may be updated to reflect changes in legal requirements or recruitment practices.

Last updated: August 2025